Planning your visit

Pre Camp Planning ​

• ​​A DEEC coordinator will organise a planning meeting via Teams with you​ to draft your program and to support you with notes, paperwork, questions and budget.
• After showing your students our information video or PowerPoint presentation, your DEEC camp coordinator would be happy to meet your students via Teams to answer any questions that they may have about camp. ​​​​

Camp budgeting

• Costs and fees - please use our Cost Cal​culator 
• Organise transportation ​to and from DEEC​

Staffing

• Consider accompanying adults (special needs support, adult/gender ratios, first aid qualified staff and ability to participate). ​
  
• Arrange a meeting with accompanying adults (parents/ carers) to discuss expectations and distribute: 
  • Accompanying Adult Brochure, 
  • Activity and Medical Consent - ADULTS​
  • Climbing Risk Acknowledgement - ADULTS​​

Consent and Attendance

• ​Review Curriculum Activity Risk Assessments (CARAs) ​
  
• Review Access and Environmental Considerations for People with​ Disabilities
• ​Issue:
  • Gear List​​
    
  • Activity and Medical Consent - STUDENTS​
  • ​​​Attendance, Alert and Activity Consent List​​​

Medications

• Ensure you understand what is required for Administering Medications on your school ca​mp.  Refer to the DOE Policy and Procedure Register administration-of-medications-in-schools-procedure
• Collect IHP, EHP, AP, BMP etc. (​email with alert list - bring colour version with you)​
  

Supporting Documents​

• Please read our Meal Policy​​​
• ​Complete: 
  • Book the Cook​​​​​​
  • ​Accommodation Layout​ (118 people)
• For off site excursions please s​eparate medical forms into folders to accompany groups moving off site ​

Compliance

• Statement of Compliance (PDF, 185KB)​
  
  
  
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