Planning your visit

Download Camp Checklist ​  ​

Pre camp school visit (PCSV)​

• DEEC staff organise a PCSV with you​ to draft your program, spray paint T-shirts (if applicable), support with notes and budget.
  
• Return T-shirt Order Form 1 week prior to the visit​
  
• Print Class room poster ​

Camp budgeting

• Costs and fees - use our Camp Cost Cal​culator 
• Organise transportation ​to and from DEEC​

Staffing

• Consider accompanying adults (special needs support, adult/gender ratios, First Aid qualified staff and ability to participate). ​
  
• Arrange a meeting with accompanying adults to discuss expectations and distribute: 

  • Accompanying Adult Brochure, 
  • Medical Form & Informed Consent ADULTS,
    
  • Top Rope Climbing Handbook​​ (if climbing)​​​

Consent

• ​Review Curriculum Activity Risk Assessments (CARAs) ​
• Review Access and Environmental Considerations for People with​ Disabilities
• ​Issue:
  • Accompanying Adult Brochure, ​
  • Gear List​
    
  • Informing Letter​​ to students/parents
  • Climbing Permission Letter (if climbing)
    
  • Boating Permission Letter (if boating)
    
  • Medical Form & Informed Consent - STUDENTS​
    

Medications

• Ensure you understand what is required for Administering Medications on your school ca​mp.  Refer to the DOE Policy and Procedure Register administration-of-medications-in-schools-procedure
• Collect IHP, EHP, AP, BMP etc. (​email with alert list - bring colour version with you)​
  

Supporting Documents​

• Please read our Meal Policy​​​
• ​Complete: 
  • Alert List - EMAIL TO DEEC 2 WEEKS PRIOR TO CAMP
  • Book the Cook​​​​ - EMAIL TO DEEC 2 WEEKS​ PRIOR TO CAMP
  • ​Group List-Roll
  • ​Boat Roll (if boating)
  • Accommodation Layout​ (118 people)
• For off site excursions please s​eparate medical forms into folders to accompany groups moving off site ​

Risk Management Plan COVID 19 DEEC QORF

• Risk Management Plan COVID 19 DEEC - QORF - This is an abridged version of the DEEC’s COVID Safe Industry Plan – Outdoor Education Providers.
• Statement of Compliance (PDF, 185KB)
  

 
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